WIN a Kindle Fire HDX 8.9" Tablet!

This Valentine’s Day we’re sharing the love and giving away two (2) Kindle Fire HDX tablets!  

To enter the #LoveKSO Sweepstakes, simply 'Like' Kingsoft Office on Facebook and tell us briefly why you LOVE using Kingsoft Office at home, work, on the go, or wherever your heart may take you! Submit your entry in the form below. 

                   

The Kindle Fire HDX 8.9" 16 GB tablet is the choice tablet for productivity, gaming and surfing the web. Its sleek design and awesome array of features make it a great companion for everyday use. Did we mention this is one of our favorite devices for using Kingsoft Office on the go?

To enter, submit your response by Thursday, February 13, 2014 at 11:59pm PST. Winners will be randomly selected by ShortStack app and announced on Friday, February 14, 2014 at 12:00pm PST on the Kingsoft Office Facebook page.

Good luck!  

See complete sweepstakes rules here. No purchase necessary. Giveaway open to US residents 18 years or older. Sweepstakes ends February 13, 2014 at 11:59pm PST.

Kingsoft Office is on Instagram!

Today we are excited to announce the launch of Kingsoft Office on Instagram! Follow us on Instagram @Kingsoft_Office for exclusive product updates, giveaways, news and fun behind the scenes insights. Be the first to know what we are up to, and how we are working to bring you the best free office suite on the market. 

We will also be periodically hosting contests, giveaways and other exciting online events exclusive to our fans.
Hint: We’ve got a big announcement coming up that you won’t want to miss!  


Be social! 

We love our fans and enjoy seeing how you use Kingsoft Office. Share your Kingsoft Office moments with us using the hashtag  #KingsoftOffice and we’ll be sure to give you a shout-out and some KSO love. Your photo might even be featured on Kingsoft’s Instagram or Facebook page!  

See you on Instagram!

Stay in the know - follow us on Twitter, like us on Facebook, and follow us on Instagram. 

How to convert Office documents into PDF files

PDF stands for Portable Document Format. It is a format widely used by people around the world to store and view data. Kingsoft Office (Free Office, Professional Office) offers a built-in PDF converter to convert your office documents into the PDF format - this means you can convert Word files to PDF, Excel files to PDF and PowerPoint files into PDF. This built-in PDF function is totally FREE, and highly compatible with all versions of Microsoft Office files.

Why use Kingsoft Office to convert PDF

The main advantages of this free PDF converter include the fact that it is built-in, which means you do not need to install additional software. You just open and edit your documents using Kingsoft Office, and by clicking the shortcut option, your Word, Excel, or PowerPoint files will be exported to the PDF format. It means you possess both the office software and the PDF converter simultaneously, and completely for free.

Secondly, it is secure. The generated PDF files cannot be edited by anyone else, and it even offers an encryption function to better protect your PDF files.

Thirdly, it is small. When you convert an existing document into a PDF file, its size will automatically shrink without losing any quality. Best of all, the PDF converter is highly compatible with Microsoft Office, and it can handle all Microsoft Office files such as DOC, XLS, PPT, etc., meaning you can directly convert Word, Excel and PowerPoint files to the PDF format.

Steps to converting Word/Excel/PowerPoint files into the PDF format

Follow these guide articles to convert Word/Excel/PowerPoint to PDF:

How to Convert Word to PDF for Free in Kingsoft Writer 2013
How to Convert Excel to PDF for Free in Kingsoft Spreadsheets 2013
How to Convert PowerPoint to PDF for Free in Kingsoft Presentation 2013

Open Multiple Office Files in Tabs with Kingsoft Office Tab feature

Much like a modern web browser which allows a user to open multiple web pages as tabs under the same window, Kingsoft Office (Free Office, Professional Office) tab feature offers users the same luxury for word documents, spreadsheets and presentations.

Advantages of Kingsoft Office tab feature

Common Office suites such as Microsoft Office and OpenOffice force users to open a new window every time they want to start a new document, this has a tendency to create a cluttered desktop and in some cases even impacts a user's decision whether or not to create a new document. Kingsoft Office's tab feature eliminates the problem of having too many documents / workbooks / presentations open at one time, allowing a user to conveniently switch between documents in one window by pressing the shortcut key (Ctrl+Tab).

Save time by using tabs

The ability to create document tabs not only allows the user to easily see what documents they have opened but also, most importantly, saves the user time and ultimately allows the user more time to spend thinking about what to write rather than where to find a certain document.

Organize tab orders

Users can organize the order of tabs by clicking and dragging a document tab to its desired location, giving the user control on how to prioritize tabs based on each ones' importance.

Close office tab by double clicking

Kingsoft Office's tab feature is built to save the user time, quickly close the window by double clicking on the desired tab or create a new blank document by right-clicking, pressing the shortcut key (Ctrl+N) or even pressing the tab for a new page as you would on a normal browser.

Save all tabs in one click

Right clicking on the tab allows some quick functions including Close Window, Save, Save As, Save All, Close Other Windows and Close All, which is a more practical way of saving work, it avoids a situation where a user is not sure what documents are open and may have to re-check or in rare circumstances save the document under the wrong name.

The interface Kingsoft Office offers is for the best convenience of the user and this feature alone saves time, has improved functionality and usability compared to other less innovative office suites. It eliminates everyday problems that a user may encounter when working with other word processors, spreadsheet software and presetation programs like Microsoft Word, Excel and PowerPoint.

How to Restrict Formatting Editing in Writer 2013

In the latest Kingsoft Office 2013, you are allowed to set Restrict Editing permission for a document, so that others can only edit a specified range of content in it.

Take the following steps to restrict permission to edit documents in Kingsoft Writer 2013.

Set restrictions on editing

Step 1 Open a document with Kingsoft Writer 2013
Step 2 In 2013 style interface, go to Review tab > Restrict Editing . In Classic interface, go to Tools > Restrict Editing.

Step 3 In the pop-up Restrict Editing Panel on the right, select the check box before Limit formatting to a selection of styles. Click Settings button.

Figure 1 Restrict editing of formatting

Step 4 The following dialog pops up after pressing Settings button. In the left style list, choose the styles you'd like to prevent from editing (hold Ctrl to select multiple styles), and then click on Limit. You will find that the selected styles are moved to the restricted style list on the right.

Figure 2 Add styles to restriction list

Press OK to apply the changes. The following dialog will prompt for you to remove formatting that are not allowed. If you do not want to remove the formatting, press No.

Figure 3 Choose whether to remove formatting

Step 5 In the Restrict Editing panel, click Start Protection button. Then in the Start Protection dialog, enter password and press OK.

 

Figure 4 Start Protection with password

All is done. The restricted formattings are no longer shown in the toolbar, and other will not be able to apply Heading 1, Heading 2, and Heading 3 to the document text.

Remove restrictions on editing

To remove restrictions on editing, simply go to Restrict Editing panel on the right, and click Stop Protectionbutton.

How to Protect Formula in Worksheet in Spreadsheets 2013

Sometimes you will need to protect certain cells in your spreadsheet which has formulas, to avoid accidental changes but allow editing of other data cells. You can set a password to protect only the locked cells but allow users to select and edit unlocked cells. Follow these steps:

Protect sheet formula

Step 1 Open the workbook you want to protect.

Step 2 Select the cell range you want to protect.

Step 3 Right click on the selected cells, and click on Format Cells in the context menu. See following:

Step 4 In the Format Cells dialog box, go to Protection tab and select the two check boxes of Locked andHidden. Then press OK. See following:

Step 5 Go to Review tab and click Protect Sheet button. It will ask you to enter password (optional) to protect the sheet. In the option list, select Allow all users of this worksheet to: Select unlocked cells.

Step 6 Press OK to finish setting.

In this way, you will find that the cells which are protected could not be selected, but others can be selected and edited.

Unprotect Sheet

In case you want to edit formulas in the workbook, you need to enter password to unprotect the worksheet.

To cancel protection of the sheet, simply go to Review tab, and click Unprotect Sheet.

You need to enter the protection password in the pop-up box to cancel protection.

How to Search and Replace Specific Formatting in Writer 2013

In the latest Kingsoft Office 2013, you can search and replace or remove text formatting using Writer. Press Ctrl + F to find and replace specific formatting in the document.

Find and replace specific formatting

Step 1 Press Ctrl + F in Writer 2013 to open the Find and Replace dialog.

Step 2 In Find and Replace dialog, do the following:

1. To search for text without specific formatting, enter the text in Find what box.
2. To search for text with specific formatting, enter the text in Find what box, click Format, and then select the formats you want.
3. To search for specific formatting only, delete any text, click Format, and then select the formats you want.

For example, to find and replace text with specific font format, enter the text in Find what box, and clickFormat > Font ...

Figure 1 Find and Replace Formatting

In the Find Font dialog, select the font style you want to find and press OK.

Figure 2 Find Font

In Replace with box, enter the text you want to use, and click Format > Font... In the Replace Font dialog, select the font style you want to replace the existing formatting with, and finally, press OK.

Figure 3 Replace Font

Press Find Next or Find Previous to highlight matched text and then press Replace button.

Figure 4 Replace Specific Formatting

Step 3 Click Close to close Find and Replace dialog.

Beside Font style, you can also find and replace other formatting like paragraph (spacing, indent and etc), tabs, style and highlight (see Figure 1). Follow the above steps to replace these formatting.

How to Filter an Spreadsheet Table by Color

In Kingsoft Spreadsheets (9.1.0.4480, 9.1.0.4490), if you have applied different colors to the data or different cell colors, you can filter the data by these colors.

Using AutoFilter to filter data is a quick and easy way to find and work with a subset of data in a range of cells or table. Once you have filtered data in a range of cells or table, you can either reapply a filter to get more accurate data, or clear a filter to redisplay all of the data.

Filter by cell color, font color

Follow these steps to filter data by cell color / font color.

Step 1 Open a worksheet with Spreadsheets 2013.

Step 2 Select the range of cells you want to filter.

Step 3 Go to Home or Data tab, click on Autofilter.

Step 4 Click on the drop-down arrow in each cell of the first line in the selected range. In the autofilter option dialog, click on Filter by Color.

You can either filter the data by cell color or font color, in case you have formatted the cells by both cell color and font color.

Click one color from the above font color and cell color list. For example, select the font color of Red. You will see the data is filtered like below:

Remove Color Filter

If you want to remove the color filter you have applied to the worksheet data, follow these steps to clear the filter from the worksheet.

Step 1 Click on the autofilter icon in the column header.

Step 2 In the autofilter option dialog, click on Clear.

The filter is removed. If you want to reaply the filter, please go to Home or Data tab, click on AutoFilter option and choose Reapply from the drop-down list.

How to Print Document Background Color in PDF using Kingsoft Writer 2013

In the latest Kingsoft Office 2013, you can export the background color together with the document content to PDF. Take the following steps to add background color to your document and export it to PDF.

Apply Background Color to Word Document

Step 1 Launch Kingsoft Writer 2013.

Step 2 Under 2013 style interface, go to Page Layout > Background, and then select a color for your document background. Under Classic interface, the background function can be found in Format > Background.

Figure 1 - Background Color function under 2013 style interface

The color will be applied to your document background. You can also choose a color from the color pallette by click on More Fill Colors.

Tips:

You can also apply gradient effect to the color you have applied to the document background. Click onGradient in the drop-down option list as seen in the above screenshot, and choose a fill effect in the pop-up dialog. You can choose colors, transparency, and shading styles. Press OK to apply it to the document.

Figure 2 Background color fill effect

Export document background color in PDF

Under 2013 style interface, go to Save as > Export to PDF to convert the document to PDF. After the PDF process is completed, you can open the PDF file to check the background color.

Want to try it now? Download Office Free 2013 to try it out.

How to Replace Duplicate Breaks in Document Using Writer 2013

When use Kingsoft Writer 2013 to edit document, there are sometimes many unnecessary breaks in the document. For example, you may not have used the formatting options in Writer to specify the spacing between paragraphs or lines of text. Instead, you may have inserted extra returns. In this case, you don't have to scroll through the document to delete the breaks one by one manually. There is an easy way to remove duplicate page breaks. Follow these steps to remove extra paragraph breaks.

Find and Replace duplicate paragraph breaks

Step 1 Press Ctrl + H to open the Find and Replace dialog box.
Step 2 In the Find what box, enter ^p^p (two paragraph marks).
Step 3 In Replace with box, enter ^p.
Step 4 Click Replace All.



The duplicate paragraph marks will be replaced with one. You can also find other characters and replace them.

Find and Replace duplicate line breaks

If you copied the text from the Internet, there might be too many line breaks. To replace manual line breaks with paragraph breaks, follow these steps:
Step 1 Press Ctrl + H to open the Find and Replace dialog box.
Step 2 In the Find what box, enter ^l (manual line break).
Step 3 In Replace with box, enter ^p.
Step 4 Click Replace All.

How to Insert Column Break to Document Using Writer 2013

In Writer 2013, if you have formatted your text in columns, the text will flow automatically from one column to the next. However, you can also insert column breaks manually, so that text after the break will flow to another column.

Create Columns

Step 1 Open a document in Kingsoft Writer 2013
Step 2 Under 2013 interface, go to Page Layout > Column and select number of columns you'd like to divide to text to.




For example, select Two from the Columns list. The text will be divided into two columns.

Insert Column Break

Step 1 Place your cursor where you want the column to break.
Step 2 Under 2013 style interface , click Page Layout > Breaks. A menu with options will appear; click Column Break. Under Classic interface go to Format > Columns to choose column number in the pop-up dialog.




Under Classic interface, go to Insert > Break > Column Break.



After inserting column breaks manually, the text in the document shows like this:

How to Match Gridlines and Typed Text in Kingsoft Writer

Enable Gridlines feature under View tab in Kingssoft Writer. Then write several lines, gradually you will find that the gridlines and the text you’ve typed do not match. You think this is a bug of Kingsoft Office? No, it’s not. You just need to change the setting to match gridlines and the text. Please follow the guide below:

1. Go to Page Layout > Settings > Document Grid. Select Specify line grid only and hit OK.

2. Go to Page Layout > Settings > Document Grid once again. Click Drawing Grid to bring the dialog box. Then uncheck Vertical Every box and hit OK.

3. Then you will see that gridlines and typed text are matched in Writer, as shown in the following:

How to Set Print Areas and Print Titles on a Worksheet

This article will guide you through the process of setting print areas and print titles in a worksheet using Spreadsheets 2013.

If a worksheet contains more than one page, you can print row and column headings or titles on every page to make the page data properly labeled.

Set print area

Step 1 Select the worksheet range that you want to print.

Step 2 Under 2013 style interface of Spreadsheets 2013, go to Page Layout tab, click Print Area. Select Set Print Area.

Figure 1 Set Print Area

Set print titles

Step 1 Select the worksheet range that you want to include titles when print.

Step 2 Under 2013 style interface of Spreadsheets 2013, go to Page Layout tab, click Print Titles.

Step 3 In the Page Setup dialog that pops up, click on the select button in Rows to repeat at top area and select a title row.

Figure 2 Set Print Titles in Page Setup

Figure 3 Select Row(s) to Repeat in Every Page

Step 4 Go back to Page Setup dialog and press OK to finish setting. Now the selected row is repeated at the top of each page. In Print Preview, the pages looks like the following:

Figure 4 Repeated titles on every page of the worksheet

In the same way you can set column(s) to repeat at the left of each page.

Tips:

To show row and column headings, you can tick the check box before Row and column headings under Print in the Page Setup dialog (see Figure 2).

How to Use Paste Special to do Calculations in Kingsoft Spreadsheets

Perhaps you know that in Kingsoft Spreadsheets, you can use Paste Special to do simple calculations to the worksheet data. The calculations include add, subtract, divide and multiply. Follow these steps to use Paste Special.

Step 1 In the worksheet that you want to make the calculation (in this example, column B), enter the number you want to add, subtract, multiply by or divide by in one cell (or a column). In this example, we enter the value into column C.

Step 2 Select C2 to C8 and press Ctrl + C to copy the range to clipboard. Then select B2 to B8, and go to Home > Paste. Click on Paste button to open the drop-down function list. Select Paste Special from the list.

Step 3 The Paste Special dialog pops up. Here you can choose the operation you want to do on the selected range. For example, we choose Add and press OK to apply to the selected range in column B.

You will see that Spreadsheets adds the value you copied to the Clipboard to every value in the selected range. To do other calculations, simply select from the operation list.

How to Set Different Page Orientation in Kingsoft Writer

In some special cases, people need to set different page orientation in one document. With simple page break setting in Kingsoft Writer, you can easily achieve this. Now follow the tutorial to get more office tips.

For example, there is a file with 3 pages. You want to set page 2 to landscape orientation while the other 2 pages stay portrait orientation.

Step 1: Put your cursor at the end of page 1. Go to Page Layout > Breaks > Next Page Section Break (see screenshot below). Then your cursor will move to the beginning of page 2. In this way page 1 and page 2 are break into two sections.

Step 2: Put the cursor at the end of page 2, repeat step 1 to break page 2 and page 3. Then you can begin to set different page orientation.

Step 3: Put the cursor at any place of page 2. Go to Page Layout > Orientation > Landscape. Then you will find page 2 is in landscape mode while the rest pages maintain the portrait page orientation. See screenshot:

Note: If there are too many lines in page 2, when you change page 2 to landscape orientation, there may not have enough space for all lines, then page 2 will turn to 2 pages. The two pages will have the same page orientation.

How to Activate Kingsoft Office 2013?

To activate Kingsoft Office 2013, you need to purchase a product key first. When you purchase our product and complete the payment, you will receive an email confirming your order with a license code. The code is composed of five groups of number and letter mix, which are connected with hyphens. One product key can be used to activate three PCs.

Install Kingsoft Office 2013 and Activate

If you have not installed Kingsoft Office 2013 yet, you can download the latest version here: Download Office Professional 2013.
Run the installer and follow the instructions in the wizard to start installing Kingsoft Office Professional 2013 to your computer.
In the third step of the installation wizard, enter the product serial number you have purchased.


Press Next in the following steps. After the installation is completed, your office 2013 is succesfully installed and activated.

Add serial number to Office 2013 Product Management Center

If you already have Office 2013 free trial version installed, then simply open one of the three Office components: Writer, Spreadsheets or Presentation, and then click Help button to open Product Management Center. Click Add to enter your product key and click OK to finish.


The product key will be recorded as Not limited.

How to Insert Text Form Field in Writer 2013

In Writer 2013, you can add form fields to your word document, and also lock the form to protect other content in the form from deleting or editing.

Insert Text Form Field

Text form field is useful for formal documents which are created for distribution purpose. People who receive this document can easily fill out the form by the suggestions in the text form field. Follow these steps to insert text form field.

Step 1 Open the document you want to insert text form field with Writer 2013.

Step 2 Place the cursor in a desired location in the document, and click on Insert tab. Find Text Form Fieldoption and click on it. In this example, we replace the text of [Street Address] with a text form field.

Figure 1 Insert Text Form Field

Step 3 The text form field is successfully inserted. You will see that the text form field displays as a gray area. Double click on the gray area to bring up Text Form Field Options dialog.

Figure 2 Set Text Form Field Properties

In this dialog, you can set the default text shown in the text form field and its case. This can tell readers what content should be filled in.

Step 4 Press OK. Now do the same with other parts of the document and save it.

Text form field is successfully created.

Note: Add shading to text form field will help readers easily recognize it as a field (see Figure 1).

Protect Text Form Field

To prevent others from editing the form, you can protect the form by locking it.

Step 1 Open the form document with Writer 2013.

Step 2 Go to Insert > Protect Form (see Figure 1). Click on Protect Form to lock the form. Then you will see that only the form fields can be edited. And on the menu bar of Writer, most options are grayed out.

To protect the form fields with a password, please go to Review > Document Protection. Click on Document Protection option and in the dialog that pops up, select Form fields and enter a password. Then press OK to finish.

Figure 3 Protect Form Field with a Password

To remove the password, go to Review and click on Remove Protection, and enter the password to remove it.